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Poetry Rivals Under 18s Privacy Policy

Who is the data controller?

Poetry Rivals Under 18s is part of Young Writers, both are divisions of Bonacia Ltd, who is the data controller. Bonacia Ltd (including Poetry Rivals Under 18s) are based at Remus House, Coltsfoot Drive, Peterborough PE2 9BF, UK.

We respect your privacy. Any information that you give to us is held with the utmost care and security.

Your personal data is protected in the United Kingdom by the Data Protection Act. If we are holding any information about you, the information should be kept up to date, and not retained for longer than is necessary. You have the right to see what is held about you and correct any inaccuracies. In addition to these legal rights, we will immediately remove any information about you / your child from our systems that you are not happy for us to store.

What information do you collect?

Why do you need my / my child’s information and how is it used?

We request a contact address at the time of entering Poetry Rivals Under 18s Competition. This is because we write to the parents/guardians of children who have entered:

OR

If work has been selected for publication we will also use your information to:

If no email address is provided, or if you’ve opted out, any information emailed will not be sent in any other way, e.g. posting letters to: update you on the book’s progress, sales or offers or feedback surveys.

We will write to you at your home address, if provided, or we will write to you via the school’s address if your home address isn’t provided. If home addresses have been provided we expect schools to have asked for the parents/guardians’ consent before it is supplied as required by the Data Protection Act. If this is not the case please contact us urgently. Your name, address and email is never passed to third parties. From time to time other Bonacia brands may contact you with products or competitions that may be of interest. You can opt out any other Bonacia brands marketing to you.

How do you collect this information?

When entering Poetry Rivals Under 18s this information is requested:

This information can be provided on a paper entry form, sent by email or when uploading the work at www.poetryrivals.com.

If work is selected for publication this additional information is also required when permission to publish is given:

Who will you share this information with?

We write to participating schools to let them know the results of the competition – we send a list of pupils selected for publication and any unused work is returned in the same package.

If your child’s work is published then their name, age, school name and town will be published alongside their work (unless entering independently, then only their name, surname and age will be published). Published books are ISBN registered so this information will be in the public domain. Children can be published without their school name and town, and without their surname, if requested.

Finalists and winners are published here: www.poetryrivals.com. Finalists’ name, surname and poem title are published. After the slam final the winners’ name, age and town will appear along with their winning entry and the name of the book it was published in. Winners’ will have photos / videos of their winning performance used for publicity purposes and the parent/guardian of the winner will have been asked to consent to this when they were notified that their child was a finalist.

Winning schools will have the school name, town or county and the name of the book their pupils were published in. Press releases are sent to the winning school’s local newspapers.

Winning schools will have the school name, town or county and the name of the book their pupils were published in. Press releases are sent to the winning school’s local newspapers.

We are subject to the law like everyone else. We may be required to give information to legal authorities if they so request, or if they have the proper authorisation, such as a search warrant or court order.

From time to time other Bonacia brands may contact you with products or competitions that may be of interest. You can opt out any other Bonacia brands marketing to you.

How is my information kept secure?

*Please note: Poetry Rivals Under 18s is run annually.

How do I request to see what information you hold about me / my child?

At any time you may review or update the personally identifiable information that we hold about you / your child, by contacting us in writing at the address below to request a ‘Subject Access Request’. To better safeguard you / your child’s information, we will also take reasonable steps to verify your identity before granting access or making corrections to any information.

This policy has been compiled so as to comply with current UK, US and EU legislation, so far as we are aware. If you have any questions regarding this policy, or would like to request a ‘Subject Access Request’ please contact us in writing at:

Poetry Rivals Under 18s
Bonacia Ltd
Remus House
Coltsfoot Drive
Peterborough
PE2 9BF

If you have any questions regarding any other matter please contact us.

This Privacy Policy was last reviewed on 1st March 2017. This policy will be review on 2nd January 2018, or earlier if our policy or the way we handle your data changes.